This privacy policy (hereinafter “Privacy Policy”) describes how and for which purposes SoundTalks NV, (hereinafter “SoundTalks”, “we”, “our”, “us” etc.) processes the personal data we collect about you through our website under www.soundtalks-continuity.com and its subsites (hereinafter collectively “Website”).

 

CONTENT

1. IDENTITY AND CONTACT DETAILS OF THE RESPONSIBLE DATA CONTROLLER

2. PURPOSES OF AND LEGAL BASIS FOR THE DATA PROCESSING

• 2.1 Log data

• 2.2 Contact form and other requests

• 2.3 Use of Cookies and related data processing

• 2.4 Further purposes which we process your personal data for

3. DATA TRANSFER

• 3.1 Reporting obligations to regulatory authorities and enforcement of rights

• 3.2 Service providers (processors)

• 3.3 Data transfer to recipients outside the EU/EEA

• 4. RETENTION PERIODS

5. YOUR RIGHTS AS WELL AS CONTACT DETAILS OF THE DATA PROTECTION OFFICER AND THE SUPERVISORY AUTHORITY

• 5.1 Your Rights

• 5.2 Contact

 

1. IDENTITY AND CONTACT DETAILS OF THE RESPONSIBLE DATA CONTROLLER

The responsible data controller for our Website within the meaning of Art. 4 No. 7 GDPR is:
SoundTalks NV

Interleuvenlaan 15/C, 3001 Leuven, Belgium

Email: info@soundtalks.com

 

2. PURPOSES OF AND LEGAL BASIS FOR THE DATA PROCESSING

2.1 Log data

When you visit our Website, we receive log data sent by your browser (e.g. IP address, previous website visited, time and date, displayed contents, information regarding the browser and operating system).

Collecting log data is technically required to enable you to use our Website and therefore necessary for the performance of a contract (Art. 6 para. 1 lit. b GDPR). Without the provision of this data, using our Website is not possible. The log files will be stored for as long as necessary for the respective purpose, in principle no longer than fourteen (14) days.

 

2.2 Contact form and other requests

When sending us inquiries using our contact form or via our email address, we process the data provided by you (in particular, your email address and your name) in order to process and respond to your inquiry.

The processing of this data is necessary for the performance of a contract, i.e. responding to your inquiry (Art. 6 para. 1 lit. b GDPR). Without the provision of this data, responding to your request is not possible.

 

2.3 Use of Cookies and related data processing

We use cookies (small files placed on your browser) and similar technologies such as pixel tags (hereinafter collectively “Cookies”). Cookies can be divided into essential and non-essential Cookies:

 

2.3.1 Essential Cookies

Essential Cookies are necessary for our Website to function properly by providing basic features such as page navigation, access to secure areas of our Website or language settings.

Essential Cookies and the related data processing are required to enable you to use our Website and its basic features and are therefore necessary for the performance of a contract (Art. 6 para. 1 lit. b GDPR and Section 25 of the German Telecommunications Telemedia Data Protection Act). Essential Cookies are stored for up to one (1) year.

 

2.3.2 Non-essential Cookies (Website optimization and analysis)

Based on your consent, we set Cookies and analyse how you are using our Website. This way, we collect information about how well certain services are received and we can adjust and improve them as well as our Website.

The related data processing is based on your consent (Art. 6 para. 1 lit. a GDPR and Section 25 of the German Telecommunications Telemedia Data Protection Act), which you may withdraw at any time here. The withdrawal of your consent will not affect the lawfulness of processing based on your consent before its withdrawal.

 

2.3.3 Cookies we use on our Website

We only use essential cookies on this website.

 

2.4 Further purposes which we process your personal data for

If necessary, we process your personal data for additional purposes:

• Satisfying our legitimate interests (Art. 6 para. 1 lit. f GDPR), including the following:

  • (i) To complete a corporate transaction (e.g. corporate restructuring, sale or assignment of assets, merger);

  • (ii) to protect, enforce and defend our rights, property and interests;

• ensuring compliance with legal obligations, court orders or other binding decisions of public authorities (Art. 6 para. 1 lit. c GDPR).

 

3. DATA TRANSFER

We do not share personal data with any third party, unless this (a) is necessary to provide our or our services, (b) is permitted by applicable law or (c) has been agreed by you. We may share personal data with the following third parties:

 

3.1 Reporting obligations to regulatory authorities and enforcement of rights

In order to protect our rights or the rights of third parties, we may disclose data to rights holders, consultants, courts and authorities in accordance with legal provisions.

 

3.2 Service providers (processors)

We engage service providers to process your personal data for the purposes described in this Privacy Policy. These service support us, for example, in the technical operation, provision, hosting, maintenance and support of our Website, data management, the provision of services, marketing measures and the analysis of our Website. In this capacity, these service providers act as data processors within the meaning of Art. 4 no. 8 GDPR and process the data only on our behalf, according to our instructions, under our control and in accordance with this Privacy Policy. To this end, we have concluded data processing agreements (Art. 28 GDPR) with such service providers.

 

4. RETENTION PERIODS

We will only store your personal data as long as necessary to fulfil the purposes for which they were collected or – where the law provides for longer retention periods – for the duration of the retention period required by applicable law. After that your personal data will be deleted.

We have specified retention periods for certain processing purposes above.

 

5. YOUR RIGHTS AS WELL AS CONTACT DETAILS OF THE DATA PROTECTION OFFICER AND THE SUPERVISORY AUTHORITY

5.1 Your Rights

You have the following rights in accordance with applicable data protection law. For this purpose, please contact us under the contact details specified in Sections 1 or 5.2(a).

a) Right of access, rectification, erasure and restriction of processing: You have the right to obtain at any time access to your personal data stored by us. If we process or use your personal data, we shall endeavour to ensure by implementing suitable measures that your personal data is accurate and up-to-date for the purposes for which they were collected. If your personal data is inaccurate or incomplete, you have the right to obtain the rectification of such personal data. Furthermore, you may have the right to obtain the erasure or restriction of processing of your personal data, for example if no legitimate business purpose exists anymore for the data processing under this Privacy Policy or applicable law and the further storage is not necessary under statutory storage obligations.

b) Right to data portability: You may have the right to receive the personal data concerning you, which you have provided to us, in a structured, commonly used and machine-readable format or to transmit this data to another controller.

c) Right to withdraw your consent: If you have given your consent to the collection or processing of your personal data, you have the right to withdraw your consent at any time without affecting the lawfulness of processing based on the consent before its withdrawal. You may also object to use of your personal data for purposes of market research and public opinion polling as well as advertising and unsubscribe from our newsletter and other promotional messages.

Right to object:

If the processing of your personal data is based on legitimate interests (Art. 6 para. 1 lit. f GDPR), you have the right to object to this processing. Unless there are compelling legitimate grounds for processing on our side, the processing of your personal data under legitimate interests will cease on such legal basis.

In addition, you have the right to object to the processing of your personal data for direct marketing (e.g. in the case of electronic advertising). In the event of an objection, your personal data will no longer be processed for direct marketing.

If your personal data is transferred to a country outside the EU that does not provide an adequate level of data protection, you can request a copy of the contract that ensures the adequate level of protection.

 

5.2 Contact

a) Please address your questions or concerns in regard to the processing of your personal data to:

external Data Protection Officer:

Valeska Crab – legal representative for DPO4YOU and DPO for SoundTalks

SoundTalks NV

Interleuvenlaan 15/C, 3001 Leuven, Belgium

Email: info@soundtalks.com

b) If you have concerns regarding data processing, you can also contact any supervisory authority. The supervisory authority responsible for Belgium SoundTalks is:

Gegevensbeschermingsautoriteit Belgium  can be reached on their webpages:

Klacht indienen | Gegevensbeschermingsautoriteit

Contact | Gegevensbeschermingsautoriteit Version as of January 2025

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